Vacancy: Receptionist
Vacancy: Receptionist
Institution: International Peace College South Africa (IPSA)
Location: Cape Town, South Africa
Position Type: Fixed-term contract (2 years)
Remuneration: Negotiable, commensurate with qualifications and experience
The International Peace College South Africa (IPSA) invites applications for the position of Receptionist. This role provides professional front-line support to students, academic staff, parents, service providers and the public. The successful candidate will support student administration, academic operations and institutional communications. The position forms part of IPSA’s commitment to ethical conduct, academic excellence and student-centred service.
Minimum Requirements
- National Senior Certificate (Grade 12) or equivalent (NQF Level 4).
- A Certificate or Diploma in Office Administration, Business Administration, Customer Service or related qualification (NQF Level 5 or higher) will be advantageous.
- At least two years’ administrative, receptionist or front-office experience. Experience in a school, college or university environment will be an advantage.
- Strong verbal and written communication skills in English. An additional South African language will be advantageous.
- Computer literacy in Microsoft Office and comfort working with information systems, emails and basic data capturing.
Key Responsibilities
- Serve as the primary point of contact for telephone, email and walk-in enquiries.
- Provide accurate and professional information regarding academic programmes, admissions processes and institutional procedures.
- Direct calls and enquiries to relevant academic and administrative departments.
- Assist with admissions and student registration processes, documentation and enquiry handling.
- Maintain front-office records such as visitor registers, student query logs and appointment schedules.
- Support academic events and administrative activities such as orientation, examinations and graduations.
- Provide basic document administration, filing and distribution of internal communication.
- Handle front-office logistics including mail receipt, deliveries and access control for visitors.
- Assist with meeting preparation and take minutes where required.
- Uphold professional standards, confidentiality and institutional values in all communication and conduct.
Desired Skills and Competencies
- Strong interpersonal and communication skills suitable for students and the public.
- Professional telephone manner and confident written communication.
- Ability to manage busy periods calmly, especially during registration and examinations.
- Time management, accuracy in documentation and attention to detail.
- Ability to maintain confidentiality and handle sensitive student information with discretion.
- Friendly, service-oriented attitude aligned with an academic institution.
- Ability to work collaboratively with administrative, academic and support units.
Additional Advantages
- Knowledge of student management systems or CRM platforms.
- Experience with student admission cycles, records or examination logistics.
- Basic knowledge of customer service principles in an academic setting.
- Understanding of ethical conduct and institutional policies.
Why Join IPSA?
- Serve at a specialist academic institution that blends Islamic intellectual heritage with contemporary higher education.
- Work within a collaborative student-centred administrative team.
- Gain opportunities for professional development in academic administration.
Application Process
Interested candidates are invited to submit:
- A comprehensive CV
- Certified copies of academic qualifications
- A cover letter
- Names and contact details of three referees
Closing Date: 5 December 2025
Applications should be sent to: This email address is being protected from spambots. You need JavaScript enabled to view it.
Disclaimer: If you have not been contacted within three (3) months after the closing date of this advertisement, kindly consider your application unsuccessful.
For more information contact: IPSA CEO, Dr Dawood Terblanche, 074 151 4951.

































































































































































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